Does this landscaping quote template include GST?

Yes. The quote builder separates ex GST and inc GST amounts, with GST shown as a line item so you can quote taxable work cleanly.

Can I use it for garden maintenance and supply jobs?

Yes. It works for garden maintenance, mulch, turf, hedging, pruning, paving, clean-ups, and mixed supply-and-install jobs because each task sits on its own line.

How do I price a job if my labour rate changes?

Update the rate card first, then copy those figures into the quote builder. If your labour goes from $85 to $95 an hour, a 10-hour job moves by $100 before GST.

Is this suitable for a sole trader?

Yes. It suits sole traders who do their own quoting, as well as small crews and office managers who need a simple way to keep pricing and follow-up in order.

What should I check before I send the quote?

Check the task description, quantity, unit cost, delivery cost, GST, gross profit, and gross margin %. If the margin is too tight, fix it before you send the quote out.

When should I move from Excel to software?

Move on when you need live job costing, team scheduling, progress claims, or a bigger quote pipeline. If you are turning over dozens of quotes a month and managing several crews, software will save time.

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Landscaping Quote Excel - Free Template

Australian landscaping quote workbook with quote builder, summary dashboard, rate card and instructions for pricing jobs and GST.

2026-07-05

249 Downloads

4.8/5 Average rating

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Screenshot 1: Quote Builder tab - Excel template landscaping quote excel template australia

This landscaping quote Excel template helps you price jobs, add GST, and track gross profit in one workbook. It includes a quote builder, summary dashboard, rate card, and instructions sheet so you can put a clean quote together fast.

Use it for garden maintenance, mulch supply, turf installs, paving, hedges, or one-off clean-ups. The sheet layout is set up for Australian quoting, with amounts shown ex GST and inc GST.

If you are a sole trader, a small landscaping business, or an office manager quoting for a crew, it gives you a simple way to keep pricing consistent and see which jobs are worth taking.

The key benefits of this Excel template

Quotes are set out with GST split out clearly, so you can show ex GST and inc GST pricing without doing the maths by hand.
The quote builder calculates gross profit and gross margin %, so you can see whether a job is actually worth the labour and materials.
You can track each quote by status, which makes it easier to follow up accepted, pending, or lost jobs.
The template supports dated quotes and a valid-until field, which helps you keep on top of short quote windows such as 14 or 30 days.
Line items are built for real landscaping work, with quantity, unit, unit cost, delivery cost, and notes all in one row.
The dashboard gives you a quick view of quote performance, so you can spot where the business is making money and where it is leaking margin.
It keeps your pricing consistent across garden maintenance, supply-and-install jobs, and larger residential or strata work.

Step-by-step guide

Open the Quote Builder sheet and enter the client, site address, suburb, city, and quote dates. Use the quote ID to keep each job easy to find later.
Add each task as a separate line. Enter the quantity, unit, unit cost ex GST, and delivery cost so the totals calculate properly.
Check the GST, line total inc GST, gross profit, and gross margin % fields before you send the quote. If a job looks too tight, fix the price before the client sees it.
Use the Rate Card sheet to keep your standard rates in one place. That saves you from guessing your labour or material rates each time.
Review the Summary & Dashboard sheet to see how many quotes are pending, accepted, or lost, and to get a quick feel for quote volume.
Read the Instructions sheet once, then reuse the workbook as your normal quoting process. If you quote every week, copy the last job and update the figures.

Screenshot 2: Summary & Dashboard tab - Excel template landscaping quote excel template australia — Figure 2: Worksheet "Summary & Dashboard"

What is included

Quote builder sheet with 20 columns for client details, job details, pricing, and quote tracking.

Built-in ex GST and inc GST calculations for Australian quoting.

Gross profit and gross margin % fields to help you judge each job quickly.

Status tracking for accepted, pending, or other quote outcomes.

Rate card sheet for standard labour and material rates.

Summary & dashboard sheet for a simple business overview.

Instructions sheet for quick setup and easier reuse.

Who uses this landscaping quote Excel template in Australia

This workbook suits the people who quote garden and outdoor work week in, week out: sole traders, small Pty Ltd landscaping crews, office managers at trade businesses, and bookkeepers checking pricing before jobs go out. It is useful when you are quoting a mulch top-up on Friday afternoon, a turf install on Monday, or a larger strata maintenance job before the next pay run.

The Quote Builder sheet gives you 20 fields across one line-item table, including quote ID, client name, site address, suburb, city, dates, job type, task description, quantity, unit, unit cost ex GST, line total ex GST, GST, line total inc GST, cost to deliver, gross profit, gross margin %, status, and notes. That makes it handy for a crew doing 6 quotes a week, or a landscaper handling 30 small residential enquiries a month.

When the job list starts getting messy

If you are quoting 8 jobs this week and 3 are waiting on the client to reply, the status column helps you sort the pile fast. A small business with 2 crews and 1 office admin can see at a glance which quotes are live, which are stale, and which need a follow-up call.

What the dashboard is for

The Summary & Dashboard sheet is for quick checking, not deep accounting. Use it to see volume and direction, then compare it with your profit and loss later if you want to see whether your quote rates are actually holding up.

Screenshot 3: Rate Card tab - Excel template landscaping quote excel template australia — Figure 3: Worksheet "Rate Card"

GST and quoting rules that matter before you send the job

In Australia, landscaping quotes usually need to show pricing clearly because many jobs turn into tax invoices once the work is accepted and supplied. If your turnover reaches $75,000 a year, you need to register for GST with the ATO, and for not-for-profits the registration threshold is $150,000. Once registered, you charge GST at 10% on taxable supplies.

A tax invoice over $82.50 must show the supplier identity, ABN, date, what was supplied, and the GST amount separately. This template already separates ex GST and inc GST amounts, so if you quote a $1,800 paving job plus $600 of materials, you can show $2,400 ex GST and $2,640 inc GST without fiddling with manual add-ons.

Why the 14-day and 30-day habits matter

Most tradies quote on 14 or 30 day validity periods because material prices move and labour is not getting cheaper. If a quote for 12 hours of labour at $95 an hour sits open for 6 weeks, that is $114 of labour cost before you have even touched fuel or disposal. Locking in a valid-until date helps you avoid eating the rise later.

How it fits with records you must keep

The ATO expects you to keep business records for 5 years. Keeping quotes, accepted jobs, and the final invoice together makes it easier to back up GST claims, check margins, and answer questions if a client disputes what was included in the price.

Keeping the quote with the accepted job and final invoice makes the paperwork complete, and a job quoting sheet gives you one place to store the original price, revisions, and sign-off.

Where landscaping quotes go wrong and what it costs you

The most common failure is underquoting labour and delivery. If you price 6 hours of site work at $85 an hour but the job actually takes 9 hours once you add load-out, travel, and cleanup, you have given away $255 of labour before GST and before fuel.

Another trap is forgetting the delivery cost or waste disposal cost. A mulch job that looks fine at $720 ex GST can turn ugly if you miss a $140 tip fee and a $60 fuel run, because your gross profit can collapse from a healthy $240 to almost nothing.

Margin is where the pain shows up

The gross margin % field matters because small jobs can hide small mistakes. On a $1,250 quote, being wrong by $100 cuts your margin by 8 percentage points, which is enough to wipe out the profit on one job when you are paying wages, super, and transport.

Chasing work without a system

If you do 20 quotes a month and only follow up half of them, you are leaving work on the table. A single missed accepted job at $4,000 inc GST can be the difference between covering a fortnight of wages and having to dip into cash flow reserves to make the next BAS payment.

Screenshot 4: Instructions tab - Excel template landscaping quote excel template australia — Figure 4: Worksheet "Instructions"

How to turn the quote sheet into a weekly habit

The easiest way to keep this workbook alive is to tie it to a routine you already do. Most small landscapers update quotes when they finish the Friday clean-up, or when they review the next week’s jobs before the crew starts on Monday.

Simple habits that keep it tidy

Copy the last quote and change the client, dates, and line items instead of starting from scratch.
Use the Rate Card sheet as your standard labour and material list so your pricing stays consistent.
Check the dashboard once a week so you can see which quotes are pending and which have gone quiet.
Use the notes field for access issues, steep blocks, or disposal requirements so you do not forget the awkward bits.

When spreadsheet quoting stops being enough

If you are up to 50 to 100 quotes a month, or you need live job costing, progress billing, and team scheduling, you will probably outgrow a spreadsheet and move into software such as Xero or MYOB. Until then, this template gives you a clean middle ground: quick to use, easy to follow, and strong enough to price real landscaping work properly.

Frequently asked questions about this template

Yes. The quote builder separates ex GST and inc GST amounts, with GST shown as a line item so you can quote taxable work cleanly.
Yes. It works for garden maintenance, mulch, turf, hedging, pruning, paving, clean-ups, and mixed supply-and-install jobs because each task sits on its own line.
Update the rate card first, then copy those figures into the quote builder. If your labour goes from $85 to $95 an hour, a 10-hour job moves by $100 before GST.
Yes. It suits sole traders who do their own quoting, as well as small crews and office managers who need a simple way to keep pricing and follow-up in order.
Check the task description, quantity, unit cost, delivery cost, GST, gross profit, and gross margin %. If the margin is too tight, fix it before you send the quote out.
Move on when you need live job costing, team scheduling, progress claims, or a bigger quote pipeline. If you are turning over dozens of quotes a month and managing several crews, software will save time.